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Finance & Payroll Assistant


Finance and payroll (50%)

  • Monthly financial and management reporting for local and U.S. management team
  • Full accounting responsibility for EU operations
  • Invoicing, payments, AP/AR follow-up, assist with external accountants, credit cards,
  • Work closely with SIAI finance team based in U.S.
  • Cash forecast
  • Follow up on insurance portfolio
  • Support quarterly status reporting & yearly vital few

Full responsibility payroll activity (20%)

  • Monthly salary processing
  • Holiday planning and sick leave admin
  • Manage Comp & Benefits (hospital insurance, pension plan, lease cars, mobile phone subscription)
  • Administrative onboarding of new hires (Background check, contract, DIMONA, car, insurance, etc.)
  • Communication with SDWorx (outside payroll provider)
  • Pay employee expenses

Office support (30%)

  • Assist employees with company related questions
  • Support with legal contracts (NDA, PoC, employee contract, contractors)
  • Follow up on daily correspondence
  • Administrative follow up where necessary with customers, accountants, banks, government authorities, etc.)
  • Manage the office (cleaning services, telecom, entrance badges and alarm system, supplies, parking, energy) in collaboration with the owner of the building
  • Subscription administration and follow up
  • Administration and follow up of research projects
  • Support the hiring process: Collaborate with marketing to communicate vacancy; Assist with response and contacts with candidates; Aid in supporting contract proposal; Support in execution and follow up of SOC2 processes (recruitment)


  • 1 – 3 years’ experience in accounting and financial reporting
  • Bachelor’s degree in Economy, Law or Accounting required, Master’s degree in Economy, Law or Accounting or related, is a plus
  • Knowledge of payroll admin is a plus
  • Good knowledge of English is a must
  • Must be able to work in the office in Ghent ~2 days/week
  • Excellent communication skills with the ability to work well with diverse teams
  • Willing to step up and take on new challenges as the company grows


  • This is not just a job: you get the opportunity to work in the fast changing world of digital work instructions that will change the way frontline workers do their job.
  • They offer a full-time job within a fast-growing international company.
  • They are a young team of intelligent and passionate colleagues. They created a work place where you will be challenged, stimulated and encouraged to do your best.
  • You will get the opportunity to work with global-500 companies in the Process Industry, Life Sciences, Assembly and Utilities sector.
  • Their offices are in Ghent but we do work from home on a regular basis. Results are more important than you being present all the time.
  • Work hard, play hard: we make it possible with a competitive salary, insurance benefits, and a personal bonus program based on your achievements. Be rewarded for doing your best.
  • Constant learning environment and possibility to attend education or training.



Publish date



Denis Detemmerman